Every business company has its brand, conducts its trade, manufactures or distributes goods, conducts research or develops, and owns specific intellectual property. This valuable resource requires special protection and attention.
There are various methods of protecting intellectual property owned by a company. And one of the most modern and innovative protection tools that can come in handy is virtual data rooms. This is a special online data room software that allows you to upload all important and necessary information to one cloud storage, edit files in the system itself, open temporary access and, if necessary, share these files with other users.
Before buying a service, you should conduct additional analysis and online data room services comparison. Or you can use the services of similar portals, such as Datarooms.org. CEO Angleo Dean notes: “There are many virtual rooms, each unique in its way, offering its advantages and disadvantages. That is why it is so important to carefully study the portal where the company plans to upload its most sensitive files, confidential information, and other intellectual property.”
Therefore, in the following, we will focus more specifically on the main advantages and data room review, and take a look at several quality representatives of cloud storage for intellectual property protection.
The Concept Of A Virtual Room Among Intellectual Property Protection Tools
In the modern sense, a virtual data room combines the properties of cloud storage, offering clear structuring, indexing, and absolute protection of all imported files. All these parameters, as well as regular updates of the portal, are the responsibility of the provider.
Accordingly, to start working with a data center, a business needs to purchase the service and sign an agreement with the developer. The price of data room services will vary depending on the tools and security options offered by the platform.
Before starting to sell their service, namely an electronic data room for storing information or other intellectual property, virtual data room providers must go a long way to develop and qualitatively fill such a data room, pass the appropriate certifications and guarantee complete data protection from “prying eyes”. That’s why only such certificates and licenses can officially confirm the safety of using such a platform on an ongoing basis.
Virtual data rooms contain special software for processing and protecting information, tracking operations, and keeping backup versions of files. They support all popular data types and file extensions, so users don’t need to spend time constantly converting individual files to the appropriate format.
The main difference between such virtual data rooms and, for example, conventional cloud storage is the strict security of the data room. They use much more powerful security mechanisms than clouds, disks, or other data storage. The data room security system uses various components to safely store intellectual property, which may vary depending on the portal developer.
The Main Advantages Of Centralized Data Rooms
The general concept of using data rooms for storing and transmitting information offers users the following advantages:
- Security and confidentiality. The main feature offered by cloud data rooms is the complete protection of imported files. This argument becomes crucial for those companies that have chosen or want to start using such a portal.
- Accessibility to all users with viewing rights. Anyone who has permission to view files can start familiarizing themselves with documents from any device, even a phone.
- Practical convenience. Modern virtual data rooms offer a wide range of tools for editing documents.
- Quick import and the ability to download a single document to your device. Thanks to an optimized workflow, data rooms make it possible to import large amounts of information in a matter of minutes.
- A smart system for organizing documents. Each file will be indexed separately, so the user can easily find the desired document by searching by index or by word (for example, by document title).
Modern data room vendors are trying to fill their developments with as many advantages as possible that will encourage the audience to use this particular data center.
Leaders Among Data Center Providers
Modern trends in the use of data room software over time have identified several leaders that are particularly popular among businesses. These are worth mentioning at this point:
- Merrill Datasite;
- BlackBerry Workspaces;
- Brainloop etc.
However, one of the most popular options today is iDeals. This particular provider is of interest to many users, including representatives of large and medium-sized businesses, around the world. Its main advantages are fast file import, bulk uploading with less time, more than 25 available formats, and fast, systematic search using special tags.
Fordata may become a competitor to the previous version. In particular, it will be a good option for small and medium-sized businesses. It provides opportunities for secure distribution of documents among investors and advisors while maintaining full control over the file. The main values of the developer are speed, round-the-clock support, and security. The company has all the necessary certificates, has been operating for over 14 years, and has more than 120,000 users worldwide.
Therefore, it is worth remembering that even the best data room providers may not be suitable for a particular company if the team does not analyze its own needs. And depending on the amount of money you’re counting on, the functionality you want to get, and the amount of data you want to handle, you should pay attention to different VDRs to protect your intellectual property.